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Invitation to Submit Proposals or Quotations for Graduation Related- Academic Gown/Toga Rental Services

Tue, 25 Mar 2025 00:00:00 GMT

Information Broadcast

Invitation to Submit Proposals or Quotations for Academic Gown/Toga Services relative to the Senior High School Graduation, Year-End Commencement Exercises AY 2024-2025 and Mid-Year Commencement Exercises AY 2025-2026 in ��ݮ��ƵMain and other Campuses

The ��ݮ��Ƶ (PUP), represented by its Resource Generation Office (RGO), cordially invites interested suppliers/providers to submit proposals or quotations for the products and services required for the Year-end and Mid-Year Commencement Exercises across ��ݮ��ƵMain, its various campuses.

Anticipating an attendance of over 25,000 students from Bachelor’s, Master’s, Doctorate levels, and Senior High School, the ceremonies are scheduled for September 2025 and April 2026.

We require a reputable service provider to supply high-quality graduation regalia/togas, including but not limited to gowns, caps, hoods, and stoles, for our graduates, faculty, and dignitaries. The services should include:

Rental of Regalia/Togas:
- Bachelor’s, Master’s, and Doctoral gowns
- Caps and mortarboards
- Hoods and stoles for various academic disciplines
Fitting and Sizing Services:
- On-site fitting sessions for graduates
- Custom sizing options if needed
Delivery and Collection:
- Timely delivery of regalia to the designated venue
- Post-ceremony collection and return process
Additional Services:
- Provision of garment bags
- Emergency support on the day of the event for any last-minute adjustments

Please include clear copy of the following documentary requirements:

Business Permit;
DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives Location map of the business establishment;
Tax Clearance/ BIR Registration Certificate;
Two (2) valid government-issued ID of the registered business owner/s;
Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
Latest audited financial statement; and
Other pertinent detailed proposal/documents relative to operation including the following information:
1. Company/Business Profile:
  - Background and experience in providing graduation regalia/toga rental services
  - References from previous clients
2. Service Offering and Specifications:
  - Detailed description of the regalia/togas provided
  - Size range and customization options
3. Pricing:
  - Itemized pricing for each type of regalia/toga
  - Any additional costs (e.g., fitting sessions, delivery charges)
4. Payment terms and conditions
  - Delivery and Collection Plan:
  - Proposed timeline for fitting sessions, delivery, and collection
  - Logistics and handling procedures
5. Customer Support:
  - Contact details for the service team
  - Emergency contact information for the day of the event
6. Sustainability Practices:
  - Any eco-friendly practices in the production, rental, and cleaning

Outlined below are the specifications and terms of reference for the products/services offering:

Rental Agreement
1. The Academic Gown/Toga available for rent include gowns, caps, hoods, stoles, and other related accessories
  - Complete set (gown, cap with tassel, hood); color black for the gown; hood is color black for the body with satin cloth for the bar; color of hood bar and tassel depends on the course/academic program; no hood for diploma courses
  - Complete set (gown and cap with tassel); color white for gown, cap and tassel Size of gown and cap depends on actual measurement of individual.
2. The rental period begins on the date the academic gown/toga is delivered to the students (at least three days before the date of graduation) and ends on the date the academic gown/toga is returned to the Service Provider.
3. The rented academic gown/toga is for personal use during the graduation ceremony and related events only. The student shall not sublet or allow the use of the academic gown/toga by any other party.
Ordering and Payment
1. Orders must be placed through direct contact with the service providers team at the scheduled date by the RGO.
2. Full payment must be made at the time of order placement unless otherwise agreed in writing.
3. Chosen service providers must collect payment from students and record their names and courses/programs on the registration sheet provided by RGO.
4. The chosen service providers should furnish proof of payment to each student availing of the graduation rites photo and toga rental services.
5. The chosen service providers are required to provide the University, through the RGO, a copy of the student’s proof of payment.
6. Prices for rental items are as listed on our website or provided in the quotation.
Delivery and Return
1. The chosen service provider will deliver the academic gown/toga to the designated place and schedule provided by the RGO.
2. The student must return the academic gown/toga by the agreed return date. Late returns may incur additional charges.
3. Toga rental deposit to be refunded to students upon return of toga one or two days after graduation rites.
4. Academic Gown/Toga must be returned in good condition. The student/dignitaries is responsible for any damage beyond normal wear and tear.
Fitting and Adjustments
1. Fitting sessions may be provided as part of the rental service. Details of fitting sessions will be arranged at the time of order.
2. Minor adjustments may be made to ensure proper fit. Any major alterations are prohibited.
Cancellation and Refunds
1. Orders may be canceled up to two days before the delivery date for a full refund.
2. Cancellations made after this period may incur a cancellation fee.
3. Refunds will be processed within seven (7) business days of order cancellation.
4. Refunds will be issued to the original method of payment.
Liability and Indemnity
1. The chosen service provider is not liable for any injury, loss, or damage arising from the use of the rented academic gown/toga.
2. The student/dignitaries agree to indemnify and hold the service provider harmless from any claims, damages, or expenses arising from the student's use of the academic gown/toga.
Others
1. Students are not required to rent their academic gown/ toga from the service provider selected by the University; they are free to choose their toga provider but subject to aforesaid toga specifications.
2. Schedule and venue of academic gown/toga distribution to graduating students, as well as the registration for availment of graduation rites photos, shall be determined and announced by the University through the RGO.
3. Availing of these University-provided graduation-related services is voluntary; students may or may not opt for the graduation academic gown/toga rental services.

Submission Guidelines:

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 30 April 2025 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, ��ݮ��ƵMabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:
5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

Important Announcement for Our Mid-Year Graduates

Mon, 07 Apr 2025 00:00:00 GMT

Information Broadcast

We are pleased to announce that Mid-Year Graduates of AY 2024-2025 can now begin filing requests for their 1st copy TOR + Certificate of Graduation via the Online Document Request System (ODRS): odrs.pup.edu.ph.

For Baccalaureate (undergraduate) degrees from the Main Campus, the Office of the University Registrar will commence processing these requests on April 2, 2025.

To ensure immediate processing, please upload the following complete requirements:

Certificate of Candidacy
General Clearance
Receipt before graduation
- Proof of Payment for those not covered by RA 10931 – Free Education Law
- ODRS voucher for those covered by RA 10931 – Free Education Law
2 x 2 TOR Picture Wearing Toga

Request with lacking requirements will not be processed. Please ensure all requirements are uploaded correctly.

NOTE:

You have two options to receive your credentials once processed:

PICK-UP your documents.
DELIVERY of your documents through courier service.

Thank you.

View this announcement in PUPWebSite

Invitation to Submit Proposals/Quotation for Accreditation: Carbonated and Non-Carbonated Drinks

Tue, 25 Mar 2025 00:00:00 GMT

Information Broadcast

The ��ݮ��Ƶ (PUP), through the Resource Generation Office (RGO), invites interested and qualified providers to submit proposals/quotations for the accreditation and supply of carbonated and non-carbonated drinks to be distributed in various concessionaire locations, canteens in ��ݮ��ƵSta. Mesa, Manila and Satellite Campuses.

The selected provider shall be responsible for supplying and delivering high-quality carbonated and non-carbonated beverages to support the needs of students, faculty, staff, and institutional operations. The required services include:

Supply and Delivery of Beverages
1. Carbonated and non-carbonated drinks, including but not limited to:
  - Soft drinks
  - Juices
  - Iced teas
  - Energy drinks
  - Sports drinks
  - Flavored water
2. Various packaging options (e.g., bottles, cans, tetra packs)
3. Regular and emergency delivery services to designated locations
Equipment and Maintenance (if applicable)
1. Provision of coolers, refrigerators, or vending machines (if required)
2. Regular servicing and maintenance of provided equipment
3. Immediate response to maintenance requests
Quality Assurance:
1. Compliance with national health and safety regulations
2. Regular quality testing and certification of products

Interested providers must submit clear copy of the following documentary requirements:

Business Permit;
DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives Location map of the business establishment;
Tax Clearance/ BIR Registration Certificate;
Sanitary Permit;
Product Registration and Certification from Food and Drug Administration (FDA);
Bank Certification (attesting good financial standing) and latest financial statement issued by a CPA;
Location Map of the Business Establishment;
Two (2) valid government-issued ID of the registered business owner/s;
Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
Latest audited financial statement; and
Other pertinent detailed proposal/documents relative to operation including the following information:?
1. Company Profile:
  - Background and experience in providing carbonated and non-carbonated drinks
  - Relevant certifications and accreditations
  - References from previous clients
2. Service Offering and Specifications:
  - Types, brands and specifications of beverages provided
  - Packaging options and sizes
  - Delivery and maintenance schedules
3. Pricing Structure:
  - Detailed pricing for each product and packaging option
  - Any additional costs (e.g., delivery charges, equipment rental)
  - Payment terms and conditions
4. Quality Assurance and Certifications:
  - Description of quality assurance processes
  - Copies of relevant certifications and recent quality test results?
5. Customer Support:
  - Contact details for the service team
  - Emergency contact information
6. Sustainability Practices:
  - Eco-friendly initiatives in packaging, distribution and waste reduction

Terms of Reference for Carbonated and Non-Carbonated Drinks Provider

These Terms of Reference outlines the requirements and responsibilities for the provision of carbo/non-carbonated beverages by the selected provider in various concessionaire locations, canteens in ��ݮ��ƵSta. Mesa, Manila and Satellite Campuses.

Scope of Services
1. The Provider shall supply carbonated and non-carbonated drinks in various packaging options as required by PUP.
2. The Provider shall ensure timely and regular delivery of products to designated locations.
3. If applicable, the Provider shall supply and maintain any beverage-related equipment such as coolers, dispensers, or vending machines.
4. The Provider shall adhere to all relevant health and safety standards and conduct regular quality testing to ensure product safety and compliance.
Service Requirements
1. The beverages provided must meet all applicable health and safety standards and be free from contaminants.
2. The drinks should be available in a variety of packaging options, including but not limited to bottles, cans, and tetra packs, to suit different distribution needs
3. The Provider shall adhere to the agreed delivery schedule and accommodate emergency delivery requests when necessary.
4. If applicable, the Provider shall regularly service and maintain any beverage-related equipment provided to PUP.
Quality Assurance
1. The Provider must have all relevant certifications and comply with national and local health regulations.
2. Regular quality testing of beverages must be conducted, with results available to ��ݮ��Ƶupon request.
3. The Provider must comply with all applicable environmental and health regulations regarding beverage safety, packaging, and distribution.
Pricing and Payment
1. The pricing shall be as per the agreed quotation, with a detailed breakdown provided.
2. Payments will be made according to the agreed schedule and terms specified in the contract.
3. Additional costs must be clearly communicated and approved by the ��ݮ��Ƶprior to being incurred.
Cancellation and Termination
1. Either party may terminate the agreement with a thirty (30) days’ written notice.
2. ��ݮ��Ƶreserves the right to immediately terminate the contract in the event of a serious breach of terms by the Provider.
Liability and Indemnity
1. The Provider is liable for any harm caused by the beverages supplied due to negligence or failure to comply with health standards.
2. The Provider agrees to indemnify and hold the ��ݮ��Ƶharmless from any claims, damages, or expenses arising from the provision of services.

Submission Guidelines:

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 30 April 2025 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, ��ݮ��ƵMabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:

5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

Invitation to Submit Proposals/Quotation for Accreditation: Pre-Packaged Snacks Distributors/Providers

Tue, 25 Mar 2025 00:00:00 GMT

Information Broadcast

The ��ݮ��Ƶ (PUP), through the Resource Generation Office (RGO), invites interested and qualified providers to submit proposals/quotations for the accreditation and supply of Pre-Packaged Snacks to be distributed in various concessionaire locations, canteens in ��ݮ��ƵSta. Mesa, Manila and Satellite Campuses.

The selected provider shall be responsible for supplying and delivering high-quality and safe snack products for our students, faculty, staff, and university event. The required services include:

Supply and Delivery of Pre-Packaged Snacks
1. Various types of pre-packaged snack items, including but not limited to:
  - Biscuits, cookies, and crackers
  - Chips and savory snacks
  - Packaged pastries and bread
  - Healthy snack alternatives (e.g., granola bars, dried fruits, nuts)
  - Other pre-packaged snacks suitable for students and staff
2. Compliance with food safety and quality standards
3. Regular and emergency delivery services?
Maintenance and Servicing:
1. Proper handling, storage, and transportation of snack products
2. Immediate response to product quality concerns
Quality Assurance:
1. Compliance with health and safety regulations
2. Certifications for food safety and quality assurance
3. Regular product quality checks and testing

Interested providers must submit clear copy of the following documentary requirements:

Business Permit;
DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives Location map of the business establishment;
Tax Clearance/ BIR Registration Certificate;
Sanitary Permit;
Product Registration and Certification from Food and Drug Administration (FDA);
Bank Certification (attesting good financial standing) and latest financial statement issued by a CPA;
Location Map of the Business Establishment;
Two (2) valid government-issued ID of the registered business owner/s;
Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
Latest audited financial statement; and
Other pertinent detailed proposal/documents relative to operation including the following information:?
1. Company Profile:
  - Background and experience in providing snacks
  - Relevant certifications and accreditations
  - References from previous clients?
2. Service Offering and Specifications:
  - Types, brands and specifications of snacks provided
  - Packaging options and sizes
  - Delivery and maintenance schedules?
3. Pricing Structure:
  - Detailed pricing for each product and packaging option
  - Any additional costs (e.g., delivery charges, equipment rental)
  - Payment terms and conditions?
4. Quality Assurance and Certifications:
  - Description of quality assurance processes
  - Copies of relevant certifications and recent product test results?
5. Customer Support:
  - Contact details for the service team
  - Emergency contact information?
6. Sustainability Practices:
  - Eco-friendly initiatives in packaging, distribution and waste reduction or any sustainable sourcing initiatives

Terms of Reference for Pre-Packaged Snacks Distributors/Providers

These Terms of Reference outlines the requirements and responsibilities for the provision of snacks by the selected provider in various concessionaire locations, canteens in ��ݮ��ƵSta. Mesa, Manila and Satellite Campuses.

Scope of Services
1. The Provider shall supply pre-packaged snacks in various categories and packaging options as required by PUP.
2. The Provider shall ensure timely and regular delivery of snack products to designated locations.
3. The Provider shall maintain proper storage and handling of products to prevent spoilage or contamination.
4. The Provider shall comply with all relevant food safety and health regulations and conduct regular product quality checks.
Service Requirements
1. The snack products must meet all applicable health and safety standards and be free from contamination.
2. The Provider must supply a variety of snacks suitable for student and faculty consumption.
3. The Provider shall adhere to the agreed delivery schedule and accommodate emergency delivery requests when necessary.
4. The Provider shall maintain high standards in packaging and distribution.
Quality Assurance
1. The Provider must have all relevant certifications and comply with national and local food safety regulations.
2. Regular product quality testing must be conducted, with results available to ��ݮ��Ƶupon request.
3. The Provider must comply with all applicable environmental and health regulations.
Pricing and Payment
1. The pricing shall be as per the agreed quotation, with a detailed breakdown provided.
2. Payments will be made according to the agreed schedule and terms specified in the contract.
3. Additional costs must be clearly communicated and approved by the ��ݮ��Ƶprior to being incurred.
Cancellation and Termination
1. Either party may terminate the agreement with a thirty (30) days’ written notice.
2. ��ݮ��Ƶreserves the right to immediately terminate the contract in the event of a serious breach of terms by the Provider.
Liability and Indemnity
1. The Provider is liable for any harm caused by the snack products supplied due to negligence or failure to comply with health standards.
2. The Provider agrees to indemnify and hold the ��ݮ��Ƶharmless from any claims, damages, or expenses arising from the provision of services.

Submission Guidelines:

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 30 April 2025 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, ��ݮ��ƵMabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:

?? 5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
?? Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

Advisory on the Submission of Online Application for Graduation and other Scheduled Activities for Year-end Graduation (Second Semester) A.Y. 2024-2025

Tue, 04 Mar 2025 00:00:00 GMT

Bulletin Board

Graduating students of the Main Campus and other ��ݮ��ƵCampuses are hereby informed that the Application for Graduation will commence from March 10 to April 11, 2025. Please ensure all academic deficiencies (Incomplete and Passed grades, Accreditation of Subjects, Temporary Accreditation of currently enrolled subjects) and required documents (PSA Birth Certificate, F137a “Copy for PUP”, Transcript of Records for Transferees with remarks “Copy for PUP”) are completed and submitted on or before June 18, 2025.

Please be guided accordingly.

Schedule of Activities

Year-End Graduation
Second Semester, Academic Year 2024-2025

*Based on University Calendar, Academic Year 2024-2025

DATE	DAY	ACTIVITIES
*March 10 – April 11, 2025	M-F	Online Filing of Application for Year-End Graduation A. Y. 2024-2025. Upload proof of payment of P 150.00 for Second time or more Applications and for students not covered by Republic Act 10931 also known as “Universal Access to Quality Tertiary Education”.
April 11, 2025	F	Deadline of Submission of Online Application for Year-End Graduation, A.Y. 2024-2025
*April 21-27, 2025	M-Sun	Mid-Term and Departmental Examinations
March 14 – May 14, 2025	F-W	Tagging of Deficiencies (Academic and Non-Academic)
*June 9 -15, 2025	M-Sun	Final and Departmental Examinations of Graduating Students
*June 11 – 17, 2025	W-Tu	Online Encoding of Final Grades of Graduating Students for the Second Semester, A.Y. 2024-2025 (PUPSIS)
*June 18, 2025	F	Last day for Graduating Students to CLEAR their Academic and Non-Academic Deficiencies
*June 20, 2025	F	Finalization of Grades of Graduating Students for the Second Semester, A.Y. 2024-2025
*June 29, 2025	Sun	Second Semester Ends
June 12 – August 14, 2025	Th-Th	Issuances of Certificate of Candidacy (COC)
*July 15, 2025	Tu	University Academic Council Meeting
*July 21, 2025	M	Auto Finalization of Grades in PUPSIS, Second Semester, A.Y. 2024-2025
August 15, 2025	F	Printing of Final List of Candidates for Graduation
September 10, 11 and 12, 2025	W-Th-F	Thanksgiving Mass
*September 16, 17, 18, 2025	Tu-W-Th	Year-End Commencement Exercises 2025

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Student Insurance Policy

Tue, 14 Nov 2023 00:00:00 GMT

Bulletin Board

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Internal Guidelines for Opt-Out and Voluntary Contribution of Students under Republic Act 10931

Mon, 04 Apr 2022 00:00:00 GMT

Bulletin Board

Opt-Out Waiver and Voluntary Contribution Form

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